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Medical Administrative Assistant / TMS Treater

Employment Type

Full-Time

Schedule

Monday-Friday, 8:00 AM-4:30 PM,
occasional evening coverage as needed

Location

In-Person

Office Locations

Encino and Pasadena,
California

About the Role

The Medical Administrative Assistant / TMS Treater plays an important role in both patient care and practice operations.


This position provides the opportunity to work directly with patients undergoing TMS treatment while also supporting administrative and clinical workflows throughout the practice. Team members become an integral part of the patient experience, helping individuals feel comfortable, informed, and supported throughout their treatment journey.


This role is ideal for individuals interested in healthcare, psychology, psychiatry, counseling, or other helping professions.

Competitive Compensation

PAY RATE $25/hr

BENEFITS INCLUDE

  • Employer-paid health insurance
    (up to 99% of premiums)
  • Education Assistance Program
  • Paid sick time
  • 14 Paid Holidays
  • Employer-paid dental insurance
    (up to 99% of premiums)
  • 401(k) eligibility after six months
  • Paid Vacation time
  • Lunch provided in office

Key Responsibilities

  • Responsibilities include:
  • Administering TMS treatments under physician supervision
  • Explaining treatment procedures and answering patient questions
  • Monitoring patients during treatment sessions
  • Supporting patients throughout their course of care
  • Taking and recording vital signs
  • Performing point-of-care testing
  • Entering and maintaining patient information within the electronic health record system
  • Scheduling appointments and coordinating patient care
  • Assisting with patient communications
  • Supporting referral reporting and outreach initiatives
  • Assisting with general office operations
  • Maintaining HIPAA confidentiality and compliance standards
  • Following established treatment protocols and office procedures
  • Supporting physicians and staff as needed
  • Traveling between office locations when necessary

What We’re Looking For

Successful candidates typically demonstrate:

  • Strong communication and interpersonal skills
  • Compassion and professionalism
  • Attention to detail and accuracy
  • Ability to multitask in a healthcare environment
  • Comfort working directly with patients
  • Strong organizational skills
  • Reliability and accountability
  • Ability to work independently and collaboratively
  • Interest in mental health and patient care

Preferred Qualifications

  • Bachelor's degree or nearing graduation (Required)
  • Experience working with patients or in healthcare settings
  • Comfort using electronic health record systems
  • Basic Life Support (BLS) certification preferred
  • Interest in psychology, psychiatry, counseling, healthcare, or related fields

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Our Commitment to Inclusion

Adelpha Psychiatric Group is committed to creating an inclusive workplace where individuals from diverse backgrounds, experiences, and perspectives are welcomed and respected.
We are proud to be an Equal Opportunity Employer and are committed to providing reasonable accommodations in accordance with applicable laws.

If you are unsure where to begin, reaching out is a reasonable first step.

Adelpha provides thoughtful, comprehensive psychiatric care for patients and families who want clear guidance, qualified support, and care that sees the whole person.

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